Email is a digital communication tool to offer robust services on both personal and professional level. It helps to communicate with your colleagues and share critical documents within fool-proof security. We send emails quickly without any pause, but sometimes we want send emails on a specific time or date. It means, we want schedule feature to send emails later. On Gmail, you have the option to schedule your emails in advance to manage organization and save your lot of time.
It is simple and easy with Gmail, regardless of operating system including desktop, Android, or iPhone to schedule the emails. In the current tutorial, we will discuss the process of scheduling emails, their editing, and benefits.
What is Email Scheduling in Gmail?
Email scheduling in Gmail enables the users to manage the composing of emails for specific time and date. It makes the communication and document sharing process reliable while delivering the emails automatically without your interference.
Why do we need to schedule an Email in Gmail?
- Sent an email on suitable time while avoiding odd hours
- The person you want to sent email lives in a different time zone, email scheduling will help to communicate him/her on correct time
- You want to sent an email on any specific time or date
How to Schedule an Email in Gmail
Here, we will discuss the email scheduling process in Gmail for different operating systems;
1 Schedule an Email in Gmail on Desktop PC
Here is how it works;
Step1: Log in to Gmail
Open your PC, launch your web browser, and navigate to Gmail while entering your credentials i.e. username, password, etc. you can insert the URL of Gmail in the search engine, or clicking the correct link from search results to access the ‘Inbox’ of your Gmail.
Step2: Compose Email
Click on ‘Compos’ option from left panel and you are prompted to a blank email format. Here, you need to enter email address of recipient on top of the page. Specify ‘Subject’, and start typing in the given text box whatever you want to say.
Step3: Select drop-down Arrow
At the bottom left corner of the text box, you will find a small white triangle-shaped drop-down arrow next to “Send” button. You need to select the ‘Arrow’ sign, instead of “Send” button, as you didn’t want to deliver the email immediately.
Step4: Select Schedule Send Option
On clicking the drop-down arrow, a small menu will appear on it. From the menu, select “Schedule Send” icon. The icon is an arrow-based clock that will allow you to select a time and date for sending your email.
Step5: Select Time & Date
The Schedule Send displays different options for selecting time or date in a new window. Here you will find three choices to select for sending your email i.e. next morning at 9 a.m., the next afternoon at 1 PM. Or the following Monday morning at 8 a.m. you can customize data and time option using the “Pick date & time” option from the bottom of the window. Here, you will find a calendar to change date and time.
Step6: Confirm your Scheduled Email
After selecting your time and date, confirm the selection, and select “Schedule send” option from the bottom of the window.
2 Schedule an Email in Gmail on iPhone
Gmail is a cross-platform and offers services to all types of digital machines. There is a little bit difference between desktop computer and a smartphone to send and receive an email. Here is how you can send a schedule email on your iPhone;
Step 1: Log in to Gmail
Open your iPhone, and navigate to Gmail app using your credentials.
Step2: Select Compose Button
From bottom right corner, select the Compose button to draft your email.
Step3: Compose Email
You are prompted to a new window with email structure. Simple add email address of your recipient, specify subject, and write your message in the given blank text field.
Step4: Select Menu
Click on ‘More’ option that is represented by three horizontal dots. A drop-down menu will open
Step5: Select Schedule Send
The appearing drop-down menu will display different options for delivering the email. You need to select ‘Schedule Send’ option.
Step6: Select Date & Time
On clicking Schedule send, a pop-up window will open with choice of selecting predefined scheduling options. Simply select the option as according to your requirement, and set a custom date and time while clicking on “Pick date & time” option.
Step7: Confirm the Schedule
Complete the schedule send process, and click on “Schedule Send” to confirm. The email will be delivered according to your selected option.
3 Schedule an Email in Gmail on Android
Here is how it works for different types of Android devices;
Step 1: Log in to Gmail
Open your iPhone, and navigate to Gmail app, enter your credentials, and log in to your Gmail app.
Step 2: Select the Compose Button
From the bottom right corner, select the Compose button to create your new email.
Step3: Compose Email
A new window will open with email structure. Simply add email address of your recipient, specify subject, and write your message in the given blank text field.
Step4: Select Menu
Click on ‘More’ option that is represented by three horizontal dots. A drop-down menu will open
Step5: Select Schedule Send
From the drop-down menu click on Schedule Send option to deliver your email.
Step6: click Pick date & time
Select time and date from predefined time options, and set a custom time after clicking on the ‘Pick date & time’ option.
Step7: Enter Date & Time
Set your custom date and time, and click on ‘Schedule Send’ option, and email will automatically deliver to the person on time, you have selected.
How to View and Change Scheduled Emails
You can view, or edit your scheduled email as well. Here is how it works
Click on toolbar, and select Scheduled tab to open the scheduled emails.
Select the email, you want to view or edit.
The email will open, and you can easily make changes to it i.e. change date, time, you want to add some extra content to your written message, or delete any part of the message, and so on.
How to Cancel a Scheduled Email
If you want to cancel the scheduled email, it is also possible, simply follow given steps;
Click on toolbar from left side under the “Mail” group, and select Scheduled tab to open the scheduled emails.
Click the email, you want to cancel, and ensure the correct mail is selected. If you want to cancel multiple emails, you have to repeat the process.
After selecting the email, click on “Cancel Send” option from right of the screen. The draft of the email will appear
Click the trash can icon from the bottom right of the screen, and delete the email, or press ‘X’ button from top right corner, if you want to close the draft.
Conclude
To schedule an email any of your colleague, or even to yourself is one of useful feature, as it helps to save your important emails, and enables you to send emails to others as according to their time zone, and for best delivered time, so you are respond quickly without any hassle of time and energy.
